FAQs - Frequently Asked Questions

Do you have questions about The ASTA Travel Advisor Conference 2025? See below for answers to a few frequently asked questions.

Q: When/where is the 2025 ASTA Travel Advisor Conference 2025?
The 2025 ASTA Travel Advisor Conference is taking place May 20-22 at the Hyatt Regency in Salt Lake City, UT.
Q: Can you explain how the Education Tracks work? 
We have organized the conference so that the breakout education sessions fall under one of three tracks: 
CULTIVATE: For those newer to the industry
ACCELERATE: For those more focused on business growth  
INNOVATE: For mid- to large-sized agency owners/managers

Attendees will be required to sign up for specific education sessions in advance of the conference. The sign-up feature for sessions will be available sometime in early 2025. You will be able to attend sessions that are in multiple tracks. The tracks are designed to help you get the most out of the conference. There will also be an orientation for each track at the beginning of the conference. All registered attendees will be notified via email when it is time to select and register for education sessions.
Q: Is there a special rate at the host hotel for attendees?
Yes. We've secured a special rate, starting at $269/night at the Hyatt Regency in Salt Lake City. For more information on rates and how to book, visit the Attendee Service Center.

Q: What is the cut-off date to book my room using the discounted rate?
The cut-off for booking your room in ASTA's room block is Friday, April 18, 2025.

Q: What is the dress code?
The dress code for events taking place during the day at the conference is business casual. While we expect the weather to be beautiful outside, don't forget a jacket or sweater; sometimes the temperature in meeting rooms can be difficult to control. All sightseeing activities and evening receptions are casual dress. However, for those attending the ASTA Advocacy Dinner, black-tie/formal attire is required.

Q: What's included in my registration?
  • Access to all education sessions, plus our General Session
  • Complimentary admission to evening networking events
  • Admittance to the in-person trade show floor to meet with a multitude of travel suppliers
Q: Do I have to register to attend an education session?
Yes. Choosing your education sessions before arriving at the conference helps our Meetings team to plan and prepare meeting rooms based on interest level. Registering for your sessions also helps you to keep track of your schedule via our event app. All registered attendees will be notified when session selections open. Note: Registering does not guarantee you a seat or restrict you from attending a different session onsite. Please arrive early to each session to secure your seat.

Q: I am a non-U.S. citizen and need a VISA to attend the conference. How do I obtain a letter of invitation needed to secure a VISA?
An invitation letter can be issued in support of your visa application after you have completed your registration for the 2025 ASTA Travel Advisor Conference. Please provide the following details to meetings@asta.org:
  • Complete name
  • Date of birth
  • Your address, email and telephone number
  • Your ASTA membership status and ASTA membership ID
  • How long you plan to stay in U.S.A.
  • Where you plan to stay during your stay in the U.S.A.
  • When you plan to leave the U.S.A.
Q: Where can I find more information on other upcoming ASTA events?
You can visit ASTA.org/events.

Q: Where can I find more information on ASTA?
You can visit ASTA.org

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